Freedom Of Information Request Response Letter Confirming Another Source
Publisher one
ƵSource file
Jurisdiction
England and WalesRelevant sectors
Type of legal document
📃 Freedom of information responseBusiness activity
Confirm information availabilityA freedom of information response is a response to a request for information that is held by a public body. The response must be in writing and must state whether the information is held by the public body and, if so, whether it will be released. The response must also state the reasons for any refusal to release the information.
Description:
The "Freedom of Information Request Response Letter Confirming Another Source" is a legal template designed specifically to aid organizations or public authorities in the United Kingdom in responding to a request made under the Freedom of Information Act 2000, where the requested information can be obtained from an alternative source.
In accordance with the UK legislation, the Freedom of Information Act provides individuals the right to access a wide range of information held by public authorities. When a formal request is received, organizations must process and respond to it within a specific timeframe, usually within 20 working days. This legal template is useful in cases where the requested information is already available from a separate, published source, eliminating the need for a formal disclosure process.
This template serves as a standardized response letter that an organization can use to inform the requesting party of the availability of the requested information through an alternative source. By using this legal document, the organization can maintain transparency and compliance with the law while saving time and resources that would otherwise be spent gathering and disclosing the same information.
Key Components:
1. Date and Sender: The letter should begin with the organization's name, address, and contact details, followed by the date of the response.
2. Reference: The response letter should contain a unique identifier or reference number related to the initial request for easy identification.
3. Recipient Details: The letter should include the name and address of the individual or organization that made the initial Freedom of Information (FOI) request.
4. Introduction: The letter should briefly acknowledge the receipt of the FOI request and confirm that the organization has undertaken a thorough review to determine the availability of the requested information.
5. Confirmation of Alternative Source: The main body of the letter should clearly state that the requested information is already published and accessible through a specific source, such as a public register, website, or previously released document.
6. Additional Guidance: If necessary, the organization may provide any relevant guidance or instructions on how the requester can access the information from the alternative source, ensuring ease of retrieval.
7. Conclusion: The letter should conclude by reiterating the organization's commitment to transparency and willingness to assist with any further clarification or support.
8. Contact Information: Finally, the letter should provide contact details for any queries or concerns related to the response or the requested information.
Note: It is important to seek legal advice to ensure compliance with the Freedom of Information Act, as each case may have specific nuances or requirements. This template serves as a starting point for drafting such a response letter.
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